Description

The City of Hamtramck has an opening for a full-time City Clerk. 

Job Description Summary:

Under the general supervision of the City Manager, the City Clerk plans, organizes, and directs the activities of the City Clerk’s office, including preparation and recording of the activities and decisions of the City Council and various boards and commissions, coordination of municipal elections and the codification and maintenance of official city records.

Essential Duties and Responsibilities:

•         Responsible for the organization, staff and operation of the City Clerk’s office.
•         Appointed as the clerk of the council, and responsible for giving notice of its meetings, attending all meetings of the council, and keeping a permanent, written or printed journal of its proceedings in the English language.  Maintains a record of all ordinances, resolutions, and actions of the Council.
•         Custodian of the City seal and responsible for affixing it to all documents and instruments requiring the seal and attest to the same.  Custodian of all papers, documents, and records pertinent to the city, the custody of which is not otherwise provided by the City Charter.  All records of the City shall be made available to the public in compliance with the Freedom of Information Act, MCL 15.231 to 15.246.  Responsible for giving the proper officers of the City ample notice of the expiration or termination of any official bonds, franchises, contracts or agreements to which the City is a part.
•         Ensures that all city agreements, contracts, and other legal documents are signed and recorded, associated records and documents are obtained and public notices and ordinances are published.
•         Coordinates the conduct of municipal elections and acts as liaison to the Wayne County Clerk’s office.
•         Coordinates the activities of the City Clerk’s office with other city departments.
•         Ability to administer all oaths required by state law, the city charter and the ordinances of the city.
•         Performs contract administration duties, assisting with bid openings and the awarding of contracts.
•         Responsible for the issuance of licenses within the city by ordinances or state statute.
•         Collaborate with the City Manager and provide such information and reports and perform such duties as are requested by the City Manager, so long as they are not inconsistent with the duties of the Clerk’s office as herein provided.
•         Performs certification by signature of all ordinances, resolutions, and minutes enacted or passed by the Council and performs other duties required by state or federal law, the city charter, the Council and ordinances of the city.
•         Responds to FOIA requests and distributes them to the appropriate department.
•         Performs related work as needed.

Requirements

Knowledge, Skills and Abilities:  

•         Knowledge of or the ability to learn, interpret and apply City of Hamtramck ordinances, state and federal election laws; of records management principles and procedures; of forms design and control; of budget preparation, inventory control, contract preparation and management; of general office management procedures; of functions and requirements of office administration; of standard office practices and procedures including the use of record-keeping and filing systems; of proper procedures for handling and dispensing confidential information.
•         Skilled in the use of a personal computer with word processing, spreadsheet and other software packages; in compiling and evaluating complex data and information; in writing reports; in maintaining records and files.
•         Ability to provide supervision to staff, evaluate performance, and provide progressive discipline; to work independently and organize work activities.
•         Ability to communicate effectively both verbally and in writing, work independently and under pressure as well as in a team environment.
•         Ability to resolve conflicts and gain cooperation among competing interest groups; manage time effectively to handle multiple tasks and work under stress especially as it relates to managing multiple projects and meeting timelines.
•         Establish and maintain effective working relationships with city officials, union representatives, city employees and outside governmental agencies.  
•         Must properly maintain and dispense confidential information.  
•         Must be dependable and possess a good work attendance record.

Education and Experience:

• Minimum associate’s degree from a certified university or college or a combination of work experience and college in municipal government.
• Five (5) years related work experience.
• Certified Municipal Clerk certification or ability to obtain one within 3 years.
• A Notary Public or become one within the first 4-6 months of employment.

Application Process:

Download application at https://hamtramck.us/wp-content/uploads/2021/05/Hamtramck-Application-Final-05072021.docx. Return completed application, resume and cover letter by email to Hr@hamtramckcity.gov. Position closes 3/26/25.