Description

Salary:  $90,000 - $125,000

Work schedule:  Full-time, 40 HRS/WK                                            

Days & hours of work:   M - F, 8:30 am – 4:30 pm                                                                            

Location:  8665 Gibbs Dr., Suite 100, San Diego, CA 92123                                                                                                                                                                   

Classification:   Exempt

General Description:  Responsible for overall financial management of the agency.

Supervisor:  Executive Director

Supervises:  Accounting Clerk and Human Resources

Essential duties: 

•         Create, coordinate and review annual budget for each cost center, develop and implement system to monitor spending, approve purchases, oversee              accounts receivable/payable and submit monthly program billing.   
•         Prepare financial information for vendors, board of directors and staff. 
•         Advise on investments, purchases, insurance, contracts, tech, and payment options. 
•         Supervise staff.  

Specific Duties and Responsibilities:

Responsible for the overall financial operations for the agency: 

•         Develop, implement and monitor program spending, prepare and provide monthly accounting to Program Director and Executive Director.
•         Prepare reports for Board of Directors and Finance Committee.
•         Attend Board, Finance, Audit and Investment committee meetings. 
•         Advise and assist with the meaningful interpretation of financial information. 
•         Prepare financial back up information necessary for analysis and decision making. 
•         Assist in Resource allocation. 

Responsible for submission of all financial reports necessary to maintain UCP’s legal and funding status:

•         Prepare 990 income tax reports, 5500, RRF-1s, 571Ls, etc.
•         Oversee annual audit. 
•         Prepare program cost statements. 
•         Oversee monthly billing.

Provide oversight on day to day operations: 

•         Responsible for payroll oversight. 
•         Oversee accounts receivable/payable and cash flow management.
•         Do monthly bank reconciliation and close each month; make adjustments.
•         Provide computer and phone support and training to staff.
•         Establishment of internal controls and safeguards. 

Responsible for supervising Account and Human Resources staff: 

•         Recruit, interview, select and supervise staff. 
•         Prepare and conduct yearly performance evaluations. 

Responsible for purchasing and equipment Inventory: 

•         Assist staff in analysis of equipment and purchase options.
•         Development of Capital Plan for routing replacements. Direct determination of depreciation rates.
•         Development of yearly inventory.
•         Assist in upgrading and maintaining computer and phone equipment and software.  

Participate in Intra-Agency activities: 

•         Meeting with Administrative team to develop financial goals.

Requirements

Qualifications:

Education and Experience:

•         Bachelor’s Degree in Accounting.
•         Minimum of two (2) years of experience as a Controller, Preferable in a non-profit organization.
•         Experience with general and cost accounting auditing, fund accounting, budgeting, cash management systems and procedures.
•         Must be competent with computerized accounting. 

Communication Skills:

•         Ability to prepare, read, analyze and interpret reports pertaining to the financial operation of the agency.
•         Ability to provide training and direction to staff.
•         Ability to respond to inquiries from staff and vendors.
•         Ability to effectively present information to the Finance Committee and the Board of Directors. 

Reasoning & Mental Ability:

•         Ability to define problems, collect data, establish facts, and draw conclusions.
•         Ability to solve complex financial problems.
•         Ability to make logical comparisons.
•         Ability to work within deadlines and work with interruptions. 
•         Ability to prioritize and organize work effectively. 
•         Ability to apply mathematical concepts to operational functions including budget, finance and statistical analysis.

Physical Ability & Stress Level:

•         Ability to tolerate a moderate to high stress level.
•         The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of          the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 
•         The job requires the employee to sit for long periods, use hands to write or control objects and tools, reach with hands and arms, talk and hear. 
•         The employee is occasionally required to stand and walk. 
•         Specific vision abilities by the employee include close vision, peripheral vision and the ability to adjust focus. 
•         Ability to occasionally lift and/or move up to fifty (50) pounds.
•         Employee in this position is required to travel by car and or airplane on business related matters.
•         Valid driver’s license and proof of auto liability insurance. 

Work Environment:

•         Noise level in the office is low to moderate.
•         Ventilation/air conditioning/heating in the office is a “closed system. All windows are hermetically sealed.
•         The work place is a non-smoking environment.
•         The lighting is overhead florescent or LED. 
•         Travel environments will vary.

**TB Test, health screening and a LiveScan background clearance are required for employment with United Cerebral Palsy Association of SD County.**

This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the position. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.