Description
Job Summary
The LMU Information Technology Services team enables technologically-rich learning environments, provides effective teaching and scholarship resources and maintains reliable, accessible, and integrated information systems. This work is grounded in and supports the University’ mission:
The encouragement of learning
The education of the whole person
The service of faith and the promotion of justice
Under the direct supervision of the ITS Manager of Administration, the ITS Budget & Procurement Analyst is responsible for ensuring the financial integrity and operational efficiency of Information Technology Services (ITS) through accurate budgeting, forecasting, and procurement processes. This role manages ITS’s financial planning and purchasing activities, providing data-driven insights and maintaining compliance with university policies to support strategic technology investments.
This position plays a critical role in aligning ITS resources with institutional priorities by monitoring budget performance, analyzing spending trends, and optimizing procurement workflows. Success in this position is measured by the ability to deliver timely and accurate financial reports, maintain cost control, and ensure transparent purchasing practices that maximize value for the university. By fostering fiscal accountability and operational excellence, the ITS Budget & Procurement Analyst contributes to a technology environment that supports LMU’s academic and institutional goals.
Job Description
Position Specific Responsibilities/Accountabilities
Monitor and Analyze Budget Performance: Review ITS budget against actual expenditures, identify trends and variances, and support corrective actions to improve financial accuracy and resource alignment. This ensures financial integrity and supports proactive decision-making.
Coordinate Technology Purchasing: Manage procurement activities from request to purchase, ensuring timely delivery, contract compliance, and alignment with university policies. This supports operational continuity and strategic technology goals.
Support Annual Budget Planning: Collaborate with ITS leadership to develop operating and capital budgets that reflect institutional priorities and optimize budget utilization. This ensures strategic allocation of resources for technology initiatives.
Ensure Audit-Ready Compliance: Maintain accurate and complete financial and procurement documentation to meet internal and external audit standards. This protects LMU from financial and regulatory risks.
Utilize Financial Reports and Dashboards: Leverage ERP system tools and custom analysis to deliver timely, actionable insights on budget performance, procurement activity, and cost trends. This ensures accurate financial oversight and informed decision-making.
Identify and Implement Cost Optimization Strategies: Analyze spending patterns and vendor agreements to uncover opportunities for cost avoidance, including cloud resource optimization and contract renegotiation. This maximizes financial efficiency and supports sustainability goals.
Evaluate Operational Processes: Review ITS business workflows to identify opportunities for streamlining, reducing cycle times, and improving procurement responsiveness. This improves efficiency, reduces redundancies, and supports continuous improvement across ITS operations.
Promote a Culture of Service: Adhere to LMU’s service standards of Communication, Accountability, and Professionalism. This build trust and reinforces ITS’s commitment to exceptional customer service.
Perform other related duties.
Loyola Marymount University Expectations
Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.
Requirements
Requisite Qualifications
Education & Experience
Typically a Bachelor’s Degree in Business Administration, Finance, Accounting, or a related field; or equivalent professional experience.
Minimum of three years of progressively responsible experience in finance or accounting, including hands-on work in accounts payable and receivable, purchasing, contract review, and budget analysis.
Knowledge
Strong understanding of accounting principles, budgeting, variance analysis, and forecasting.
Familiarity with procurement processes, contract review, and compliance standards in higher education or similar environments.
Skills
Advanced analytical and organizational skills with the ability to manage complex financial data.
Excellent written and verbal communication skills, including the ability to prepare comprehensive reports and executive summaries.
Proficiency in interpreting financial data and presenting findings clearly to stakeholders.
Abilities
Ability to establish and maintain collaborative working relationships across departments.
Ability to manage multiple priorities, meet deadlines, and adapt to changing requirements.
Strong problem-solving and decision-making capabilities in a fast-paced environment.
Certifications
None required; certifications such as Certified Public Accountant (CPA), Certified Purchasing Professional (CPP), or ITIL Foundation are advantageous, but optional.
Preferred Qualifications
Experience with financial systems and ERP platforms (e.g., Workday).
Knowledge of IT procurement practices and technology asset lifecycle management.
Familiarity with higher education financial operations and compliance requirements.
Advanced Excel skills and experience with financial modeling or data visualization tools.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.
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