Description

Department:

Location:
Health Sciences Center
Time Type:
Full time
Worker Type:
Regular
Job Req ID:
R108202
Minimum Requirements:
Research Grant Specialist I: Bachelor's degree in a related field or an equivalent combination of education and experience. Grade 6 (Salaried)

Research Grant Specialist II: Bachelor's degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience. Grade 7 (Salaried)

Research Grant Specialist III: Bachelor's degree in a related field and four (4) years of relevant experience or an equivalent combination of education and experience. Grade 8 (Salaried)
Position Description:

The University of Louisville Health Science Campus Research Office is seeking to hire two (2) candidates for a Research Grants Specialist at either a level I, II or Ill. The positions will be filled at the level as determined by education, experience, and qualifications of the candidate.

These positions will provide pre-/ post-award assistance to School of Medicine (SOM) faculty and pre-award for the Dental School research faculty.. Provides end-to-end oversight of all grant-related activities, including proposal submission, award management, financials, HR, and compliance for assigned faculty The positions serve as Liaison with SOM faculty and the Sponsored Programs office/Sponsor on all sponsored projects. These positions will be essential in establishing best practices in pre- /post-award and assisting the Research and Grants Manager with the development of the HSC Research Office.

Essential Duties and Responsibilities

1) Provide pre-award assistance to SOM faculty. This includes, but is not limited to:

• Answering questions regarding potential funding opportunities and the proposal submission process.
• Collaborating with SOM faculty to draft proposal budgets that include allowable costs, accurate salary figures, and current fringe benefit rates.
• Coordinating completion of proposal applications, which would include utilizing the University's electronic research system to enter administrative data, upload documents, and routing of the application to the University's Office of Sponsored Programs Administration (OSPA). As well as assist in review/upload of documentation to Sponsor portals for proposal submission.
• Reviewing all grant submissions for compliance with Sponsor guidelines and University policies.
• Facilitating proposal submissions to the Sponsor in collaboration with OSPA. This includes answering any questions OSPA may have during their review process and correcting any errors upon submission.
• Coordinating any pre-award requests, such as Just-in-Time submissions, to the Sponsor.

2.) Provide post-award assistance to SOM faculty. This includes, but is not limited to:

• Coordinate the establishment of new grant speedtypes and the loading of new year budgets with OSPA and PI by preparing award budgets, completing internal forms, and providing other required information.
• Process faculty research incentives, including determine faculty eligibility for research incentives based on grant effort.
• Monthly monitoring for sponsored projects, providing guidance on award management. Presenting best practices to ensure all individuals are paid, projections for future expenditures, identifying erroneous charges on grants. Requesting rebudgets and no cost extensions for faculty with SPA.
• Coordinate payment for subaward agreements by reviewing invoices for accuracy, obtaining PI approval and signature on payment forms, and submitting to OSPA.
• Initiate the grant award closeout process once grant projects have ended. This includes coordinating the submission of final reports, funding any cost share commitments, ensuring invoices have been paid, and coordinating controller closeout with the SPFA.

3.) Provide Compliance assistance to SOM Faculty. This includes, but is not limited to:

• Effort reporting twice a year for every Faculty member on Federal funding. Coordinating any changes and reporting this information to SPA Compliance office.
• Ensure Faculty are up to date on COI/ADF.
• University compliance and data integrity of procurement purchases and Subaward setups.

4.) Financial Reporting and processes include Expenditure analysis of grants, Residual funds, Research release, Dept/Individual RIF speedtypes. Reviewing Revenue and Sponsor billing. Process adjustments through JV, ET, etc. Monitor payroll and issue HR changes to grants. Procard and travel reviews for assigned faculty grants.

5.)This position is specifically responsible for Monitoring and Processing Cost Share transfers for all federal projects In SOM School. This includes working with the SOM School LFO to prepare BTRs.

6.)Maintain a working knowledge of all Sponsor guidelines.

7.)Maintain the grants documents in the appropriate files.

8.) Prepare reports as needed to review grant-related activities.

9.) Other duties as necessary.

Research Grants Specialist II (additional duties/responsibilities, in addition to above):

• Provide training sessions to New hires and SOM faculty regarding proposal submissions, pre-/post-award information, and sponsor and University processes.

Research Grants Specialist Ill (additional duties/responsibilities, in addition to above):

• Work with leadership to draft, review, and edit office standard operating procedures (SOPs) and policies.
• Train and mentor junior staff.

Preferred Qualifications

• Knowledge of iRIS, eRA Commons, ASSIST, Research.gov, Grants.gov, Cayuse, Workday, University BI Reporting.
• HIPAA training (all applicable modules) to be completed within 60 days of hire date.
• Conflict of Interest Disclosure to be completed within 30 days of hire date.

Competencies

• Organized - manages time effectively, keeps tasks appropriately prioritized.
• Work Ethic - motivated, diligent, industrious, and persistent in the workplace, stays on tasks to completion, works at a fast pace to ensure optimal efficiency.
• Teamwork - ability to work with others, serve others, help others, and take directions from others in the interest of moving process and programs forward to the desired outcome.
• Time Management - ability to work in a fast-paced, deadline driven environment with a high volume of assignment.

Target Compensation Maximum:
$79,540.00
Target Compensation Minimum:
$52,993.00
Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.